Shared Parental Leave (SPL) can feel like a complex process for employers, but with the right steps in place, you can handle it confidently while supporting your employees. This guide will break down everything you need to know, from understanding SPL to managing requests and ensuring compliance, all in a simple, actionable format.
What Is Shared Parental Leave (SPL)?
Shared Parental Leave allows eligible parents to split up to 50 weeks of leave and 37 weeks of Statutory Shared Parental Pay (ShPP) after the birth or adoption of a child. This flexibility lets parents:
- Be on leave at the same time.
- Take turns caring for their child.
- Split their leave into separate blocks.
For employers, SPL requires clear policies, streamlined payroll processes, and proactive planning to minimize disruption while supporting your team.
How SPL Works:
Scenario:
Emma, a software engineer, decides to return to work after 18 weeks of maternity leave. She and her partner, Tom, agree to share the remaining 32 weeks of leave. Tom takes 10 weeks first, followed by Emma taking another 10 weeks later in the year. The couple overlaps their final 12 weeks of leave.
Employer Implications:
- Payroll Adjustments: Calculate and process ShPP payments for discontinuous leave periods.
- Workforce Planning: Arrange coverage for overlapping leave.
- Communication: Work closely with both employees to ensure seamless scheduling.
Step-By-Step: How To Handle SPL Requests
1. Prepare Policies and Processes
- Update your HR policies to include SPL and ShPP details.
- Outline the 8-week notice requirement and provide employees with clear application steps.
2. Train Line Managers
- Equip managers with the knowledge to handle SPL requests confidently and fairly.
- Highlight how SPL supports retention and a family-friendly culture.
3. Review Employee Eligibility
- Confirm eligibility for both SPL and ShPP:
- Parents must share childcare responsibility.
- Employees must meet work and earnings criteria.
- Ensure employees provide the necessary documentation, including notice of leave and pay-sharing plans.
4. Update Payroll Systems
- Configure payroll to process Statutory Shared Parental Pay at £184.03 per week (2024/25 tax year) or 90% of average weekly earnings, whichever is lower.
- Set up systems to handle discontinuous leave payments.
5. Communicate Clearly
- Acknowledge SPL requests promptly and confirm decisions in writing.
- Agree on a return-to-work plan that fits both the employee and the business.
6. Plan for Coverage
- Reassign key tasks to minimize disruption.
- Consider temporary staffing if necessary to maintain workflow.
Quick SPL FAQs for Employers
Q1: Do I have to approve SPL requests?
- Continuous leave requests? Yes, if the employee is eligible.
- Discontinuous leave? You can refuse if it disrupts business operations.
Q2: What happens if employees don’t give 8 weeks’ notice?
You’re not obligated to approve their request, but it’s good practice to explore reasonable solutions.
Q3: Does SPL apply to same-sex couples?
Yes! SPL is inclusive and applies to same-sex parents and adoptive families.
Q4: Can SPL improve employee retention?
Absolutely. Employees who feel supported during life changes like parenthood are more likely to stay long-term.
Quick Reference Table: SPL at a Glance
| Aspect | Details |
|---|---|
| Eligibility | Shared responsibility for the child, work/earnings criteria met. |
| Notice Period | 8 weeks before SPL starts. |
| Leave Duration | Up to 50 weeks (37 weeks paid). |
| Discontinuous Leave | Allowed if agreed by the employer. |
| Pay | £184.03 per week (2024/25) or 90% of average weekly earnings, whichever is lower. |
Why SPL Is Worth It
- Employee Retention: Employees who feel supported are more loyal and engaged.
- Family-Friendly Reputation: Offering SPL highlights your commitment to work-life balance.
- Workforce Planning: With the right preparation, SPL requests don’t have to disrupt your business.
Next Steps for Employers
Managing SPL doesn’t have to be overwhelming. With the right tools and processes, you can create a supportive and efficient system:
- Need Help? Contact Crystal HR & Payroll for tailored guidance.
- Check Eligibility: Use the GOV.UK SPL Planner.
- Download Our SPL Checklist: Get the Checklist Here.
Key Takeaway: Shared Parental Leave gives parents flexibility while presenting an opportunity for employers to build a supportive workplace culture. With this guide, you’re ready to manage SPL with confidence.
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